Parts receipts sorted,between service calls
Three supply-house stops before lunch is a normal Tuesday. Scan each slip in the van and every fitting, fixture, and emergency part lands on the right job — automatically categorized.
Sound familiar?
The paperwork side of the trade
Slips scattered across the van
Cup holder, sun visor, tool bucket. When one emergency call turns into three, the morning's receipts are anyone's guess by the end of the day.
Parts eat the quote
A flat-rate job only pays if you know what the parts really cost. Without per-job records, underpriced quotes keep sliding through unnoticed.
Sunday-night bookkeeping
The week's paperwork gets pushed to the weekend, then to next weekend. Meanwhile receipts fade, and faded receipts are lost deductions.
How Receni helps
Built-in answers for plumbers
Ten seconds in the van
Snap the supply-house slip before you pull out of the lot. Receni's AI reads merchant, date, total, and category — you just confirm and go.
Workspaces per job or customer
Keep the Hillcrest repipe separate from service calls and both separate from van stock. Costs stay traceable to the work that caused them.
Budgets for van stock and fuel
Set monthly limits for restocking and fuel, and see how fast they're filling. No more guessing where the month's cash went.
See your real cost of doing business
Category dashboards show parts vs. fuel vs. tools over time — the numbers you need next time you set your hourly rate.
Tax-ready exports
One tap exports a clean CSV for your accountant. Every deductible part and fuel stop is already itemized and categorized.
Supply-house write-offs
What plumbers commonly deduct
Most of what you spend to do the work counts. What trips plumbers up isn't eligibility — it's documentation. No receipt, no deduction, and thermal paper in a hot van has a half-life of weeks.
Parts & materials
Copper, PEX, fittings, valves, wax rings — deductible even when you bill the customer for materials. The receipt ties the cost to the job.
Van stock
The restock runs that keep the shelves full between jobs. Overhead, not job cost — a separate workspace keeps that distinction automatic.
Small tools
Under current safe-harbor rules many smaller tool purchases can be expensed the year you buy them instead of depreciated — your preparer handles the election; your job is the dated receipt.
The service van
Fuel, tires, repairs, registration, commercial insurance. One of the biggest deductions in the trade — receipts scan like any expense; per-mile deductions need their own log.
Licenses & permits
License renewals, permit fees, backflow certifications. Lumpy annual costs that vanish from memory by April.
Work gear
Boots, gloves, knee pads, safety glasses — gear bought for the work, not for weekends.
Insurance & bonding
Liability and bonding premiums are the cost of being hireable. Scan the renewal confirmations.
Phone & dispatch apps
The business share of the phone that runs your scheduling, invoicing, and callback life.
Every situation is different — what's deductible depends on how you work. Receni keeps the records; your tax professional makes the call.
The sun visor is not a filing system
Every service van runs the same accounting department: receipts behind the visor, in the cup holder, folded into the tool bucket. It works until the third emergency call of the day, and by Sunday night the week's slips are faded, coffee-stained, or in a customer's driveway.
The habit that fixes it is smaller than the habit it replaces: scan the slip at the supply-house counter, tap the job it belongs to, drive. The van stays messy — the books don't. And when a flat-rate quote comes up short, you'll see it in the job's numbers that week instead of wondering where the month went.
I stop at the supply house three, four times a day. Scanning the slip at the counter became muscle memory — and quoting got sharper once I could see what parts actually cost me per job.
30
Free AI scans a month — enough to trial a full week of calls
Unlimited
Manual entries for cash purchases on every plan
1 tap
To switch between job workspaces
FAQ
Plumbers questions, answered
Yes. Keep a workspace for general van stock and one per bigger job. Scan each receipt into the workspace it belongs to — restocks stay overhead, job parts stay job costs.
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Receni works your way, whatever the work
Ready when you are
You fix the leaks. Receni fixes the paperwork.
Download free and scan today's supply-house slips before they fade.