Spotless homes,spotless records
Restock runs, fuel between houses, a vacuum that died mid-route — small costs are the whole cost structure of a cleaning business. Scan each receipt and keep every dollar visible.
Sound familiar?
Small costs, big blind spot
A business built on small receipts
No single supply run looks like money. But forty $30 receipts a month is the margin — and unrecorded small receipts are the easiest deductions to lose.
Residential vs. commercial mixes together
House clients and the office contract have different supplies, different travel, different margins. One shoebox for both means never knowing which side carries the business.
Paperwork after a physical day
After eight hours of cleaning, nobody sits down to a spreadsheet. Records that require desk time simply don't happen.
Steal this setup
Route, contract, overhead — three answers you actually need
The question that decides a cleaning business's future is 'which work is worth keeping?' Workspaces that mirror your route make the answer automatic.
House clients as a group — supplies and fuel for the weekly rounds. Divide the month's total by cleans done and you have your true cost per house.
The big commercial job gets its own books: specialized supplies, extra insurance, the floor machine rental. Contract renewals get priced from this workspace, not from hope.
Vacuums, uniforms, insurance, the storage unit. Costs no single client causes — and the number your hourly rate has to cover before profit starts.
Costing a specific client more finely? Spin up a workspace for them — it takes seconds, and archives when the contract ends.
Route write-offs
What cleaning businesses commonly deduct
Nearly everything you spray, wipe with, or throw away on a job is a business expense. The problem was never eligibility — it's that the proof comes as forty small receipts a month.
Supplies & consumables
Concentrates, microfiber, liners, paper goods. Individually forgettable, collectively your biggest cost line.
Equipment
Vacuums, floor machines, steamers, carts. Larger buys may be expensed or depreciated — your preparer decides; the dated receipt keeps both doors open.
Vehicle costs
Fuel, parking, the van's oil change — receipts scan like any expense. Per-mile deductions need a mileage log, which Receni doesn't replace.
Insurance & bonding
Liability coverage and bonding are what let you hold keys to other people's buildings. Scan the renewals.
Uniforms & safety gear
Branded shirts, gloves, non-slip shoes bought for work. Keep the receipt with a note.
Contractor & crew help
Overflow help on big jobs is a business cost. Record what you pay; the employment paperwork stays with your tax pro.
Marketing
Door hangers, local ads, the booking page, car magnets. Filling the route is deductible work.
Phone & scheduling apps
The business share of your phone plan and the scheduling tool that runs the route.
Every situation is different — what's deductible depends on how you work. Receni keeps the records; your tax professional makes the call.
How Receni helps
Built-in answers for cleaning services
Scan in the checkout line
Snap the restock receipt while your cart's still full. Receni's AI captures merchant, date, total, and category — no desk time required.
Residential and commercial, separated
One workspace for house clients, one for commercial contracts, one for shared overhead. See which side of the business actually earns.
A ceiling on supply spend
Set a monthly supplies budget and watch it fill. Overbuying concentrate on sale feels thrifty — the budget view shows whether it is.
The month at a glance
Supplies, fuel, and equipment by category and month. Price your next contract with your real cost per clean, not a guess.
Hand your accountant a CSV
Every small receipt, itemized and categorized in one export. The deductions that used to slip away now show up on your return.
Yard-sale vacuum? Still counts
Cash purchases without receipts get added manually in seconds, so your records stay complete.
I run a team of three and every dollar is supplies, gas, or equipment. Scanning receipts in the store means my kitchen table stopped being a filing cabinet.
30
Free AI scans a month on the Free Forever plan
Unlimited
Manual entries for cash purchases
2 sides
Residential and commercial tracked separately
FAQ
Cleaning services questions, answered
Yes. Workspaces let you split residential from commercial — or go finer with a workspace per big contract. Each has its own receipts, budgets, dashboards, and CSV export.
More industries
Receni works your way, whatever the work
Ready when you are
You keep their place spotless. Receni keeps yours.
Download free and scan this week's supply receipts before the next route starts.