Which training expenses should I be capturing?

Equipment and gear, certification and CEU costs, liability insurance, floor fees, music and app subscriptions, travel to clients, marketing. Receni records them all — your tax professional decides what's deductible.

I coach in person and online — can I separate the two?

Yes — one workspace per side of the business. See what each actually costs to run, and export them together or separately at tax time.

Does Receni track sessions, clients, or programming?

No — it's not coaching software. Receni handles the money-out side: every expense captured, categorized, and exportable. Your training apps keep the sessions.

What happens at tax time?

Export a CSV of the year's categorized expenses in one tap. Your preparer gets itemized records of gear, certs, and floor fees instead of a gym-bag archaeology project.

Receni for personal trainers

Train hard,track easy

Resistance bands, a cert renewal, floor fees at the gym, fuel between client sessions — coaching is a business of small recurring costs. Scan each receipt between sets and April stops being a workout.

Download Receni Explore features

FitGear Wholesale

Equipment — mobile kit

Resistance bands, set$45.00

Kettlebell, 16 kg$62.50

Total$107.50

Captured with AI scan

Equipment & gearCerts & insuranceTravel to clients

Sound familiar?

Strong sessions, weak paper trail

Costs land between sessions

A band snaps, a client needs a step platform, the foam rollers wear out — gear spending happens on the way to the next session and never gets written down.

Staying certified isn't free

Certification renewals, CEU courses, liability insurance, first-aid requalification — the price of being bookable arrives in lumps that are easy to forget by tax time.

1099 income, gym-bag records

Whether you rent gym floor time or train clients in the park, you're a business — and every untracked floor fee and equipment run is a deduction you paid for and lost.

How Receni helps

Built-in answers for personal trainers

Scan between sets

Snap the receipt while your client rests. Receni's AI reads merchant, date, total, and category in seconds.

Coaching and personal, separated

Keep the business in its own workspace — or split in-person training from online coaching to see which side actually pays.

Know what a client costs you

Dashboards break spending into equipment, credentials, and travel by month — so session pricing rests on real numbers.

Budgets for gear temptation

Set a monthly equipment limit. The new kit waits its turn instead of quietly eating a week of sessions.

Tax-season ready

Export the year's categorized expenses as a clean CSV for your tax preparer — floor fees, certs, and gear, itemized.

Cash floor fees counted

Cash to the gym for floor time, a park permit, a client's parking validated — add them manually in seconds.

How it works

From pocketful of paper to organized records

Snap the receipt

Point your camera at any receipt — paper, email screenshot, or invoice. Receni's AI reads the merchant, date, total, and category in seconds.

Review and save

Check what the AI extracted before anything is stored. Adjust the category or amounts, pick the right workspace, and save with one tap.

Export when it matters

At tax time or month end, export clean CSV files your accountant can open directly — no shoebox, no retyping.

Free AI scans a month — plenty for a trainer's typical purchases

Unlimited

Manual entries for cash floor fees on every plan

1 tap

CSV export at tax time

Example scenario

I paid the gym in cash every week for two years and claimed none of it. Now floor fees go in as manual entries the moment I pay, and last tax season my preparer worked from an export instead of my memory.

Mateo — Independent personal trainerAn illustrative example — not a customer review.

FAQ

Personal trainers questions, answered

Yes — scan the receipt if you get one, or add cash floor fees as manual entries in seconds. Manual entries are unlimited on every plan, so weekly fees never go missing.

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