Every dollar,tied to a door
Meet Marcus, who manages eleven doors for four owners — each of whom wants an accounting of their property alone. Here's a maintenance Tuesday where the tying happens at the register.
The setup — an illustrative scenario, not a customer reviewMarcus's iron rule is the industry's: every dollar spent ties to a specific property, because every owner statement demands it. His old month-end meant sorting a mixed pile into four stacks. Now each building is a workspace and the sorting happens at purchase time.
See Receni for property managersOne day, recorded
Marcus's day, receipt by receipt
- 1
8:30 am
Unit 3's faucet
Cartridge and supply lines from the hardware store, scanned in the parking lot into '12 Elm — duplex.' The receipt is on that building's books before the repair starts.
$38.90Hillside Hardware
Repairs — 12 Elm
- 2
11:45 am
The contractor's invoice
The painter finishes unit turnover at Sunset Apartments and hands over a paper invoice. Scanned on the spot, filed to Sunset's workspace with the image attached for the owner's file.
$680.00TrueCoat Painting
Turnover — Sunset Apts
- 3
2:20 pm
The shared ladder problem
A new ladder serves every property, so it goes to 'Office & operations' — no single owner gets billed for it. The distinction takes one tap instead of a month-end debate.
$129.00Hillside Hardware
Equipment — operations
- 4
Month-end
Four statements, four exports
Each owner's statement gets its property's CSV: dated, categorized, receipt images behind every line. The documentation side of the statement writes itself.
What changed
The shift, in Marcus's scenario
Owner questions answer themselves
'What was that $680 in March?' is a line item with a photo, not a search through last quarter's pile.
Month-end stopped being a sort
Receipts land on the right property at purchase time — the four stacks never form.
Maintenance creep shows early
Per-building dashboards flag the property whose repair costs are trending up before the owner asks.
The features doing the work
- Workspaces — One workspace per building enforces the dollar-to-door rule.
- AI receipt scanning — Hardware runs and contractor invoices scan where they happen.
- Dashboards — Per-property views surface maintenance creep by month.
- CSV export — Each owner statement gets its own export, images included.
More scenarios
Ready when you are
Tie this month's dollars to their doors.
Download Receni free and open a workspace per building today.