Three hundred fuel stops a year,none of them lost
Meet Ray, who hauls regional flatbed and used to run quarter-end from a glovebox of faded thermal paper. Here's one load, captured stop by stop from the cab.
The setup — an illustrative scenario, not a customer reviewRay's quarters used to end the same way: IFTA deadline looming, estimated taxes due, and a week of squinting at fuel receipts the sun had already erased. His rule now — nothing leaves a truck stop unscanned — moved the whole quarter's paperwork into ten-second moments.
See Receni for truckingOne day, recorded
Ray's day, receipt by receipt
- 1
5:40 am
Fuel stop one, scanned at the pump
Full tanks before the first pickup. The pump receipt — date, gallons, seller — gets scanned before the caps go back on. His IFTA service gets clean source receipts; his deductions get proof.
$486.20TA Travel Center #212
Fuel
- 2
9:15 am
The scale ticket
CAT scale before the drop — a small cost that happens hundreds of times a year and used to count zero times at tax season. Scanned from the cab while the light's still red.
$14.50CAT Scale — I-70
Tolls & scales
- 3
2:30 pm
Roadside, recorded
An air-line fitting fails outside nowhere. The mobile mechanic takes cash; the manual entry takes thirty seconds — merchant, amount, category, back on the road.
- 4
Quarter-end
Two deadlines, one export
IFTA closes and the estimated payment follows. Fuel receipts are already organized for his filing service, and the quarter's deductions export as a categorized CSV. No glovebox archaeology.
What changed
The shift, in Ray's scenario
Quarter-end lost its dread
The receipts half of IFTA recordkeeping and the quarter's tax records already exist when the deadlines arrive.
Faded paper stopped costing money
Scanned images don't bleach in a hot cab — the proof survives as long as the requirement does.
Cost per mile got real
Fuel, maintenance, and road costs by month put a true number under every rate negotiation.
The features doing the work
- AI receipt scanning — Pump receipts and scale tickets scan from the cab in seconds.
- Manual entry — Cash roadside repairs and lumper fees get recorded on the spot.
- Dashboards — Monthly category views show what the truck really costs to run.
- CSV export — Quarter-end exports feed the preparer and the filing service.
More scenarios
Ready when you are
Never lose a fuel receipt again.
Download Receni free and scan your next fill-up before the caps go on.