Rebillables,actually rebilled
Meet Amara, who used to eat half her client-trip expenses because reconstructing them at invoice time hurt more than the money. Here's a two-day on-site that billed itself.
The setup — an illustrative scenario, not a customer reviewAmara runs a solo ops practice with two active engagements. Contractually, travel is rebillable — practically, it only got rebilled when she could face the statement archaeology. Now the Apex engagement has its own workspace, and the trip's costs land there as they happen.
See Receni for consultantsOne day, recorded
Amara's day, receipt by receipt
- 1
Tue 6:10 am
Airport, before coffee
The taxi receipt gets scanned curbside and filed to 'Apex — ops review.' The flight confirmation email is screenshotted and scanned at the gate.
$34.50City Cab 4412
Travel — Apex
- 2
Tue 7:30 pm
The working dinner
Dinner with the client's ops lead. Paid, scanned before the table clears, categorized as a client meal on the Apex books — with the receipt image attached for their finance team.
$86.20Harbor & Vine
Meals — Apex
- 3
Wed 11:00 am
Hotel folio at checkout
Two nights at the corporate rate plus parking. One scan at the front desk while the valet brings the car around.
$360.00Meridian Suites
Travel — Apex
- 4
Fri 4:00 pm
Invoice day
Back at her desk, Amara exports the Apex workspace: every trip cost, dated and categorized, as a CSV attached to the invoice. No forensic statement-reading, no 'I'll just absorb it.'
What changed
The shift, in Amara's scenario
Margin stopped leaking into goodwill
Rebillables reach the invoice because capturing them costs seconds, not an evening. The contract's terms finally match the billing.
Clients reimburse faster
An itemized expense CSV with dates and amounts answers finance-team questions before they're asked.
Engagement profitability is a number
Fees minus the engagement workspace equals the truth about which clients are worth flying for.
The features doing the work
- AI receipt scanning — Curbside, tableside, front-desk — every capture is a ten-second scan.
- Workspaces — Each engagement keeps its own costs; practice overhead stays separate.
- Multi-currency — Cross-border engagements record receipts in the currency she paid.
- CSV export — The engagement's CSV attaches straight to the invoice at billing time.
More scenarios
Ready when you are
Your next trip can bill itself.
Download Receni free and give your current engagement a workspace before you fly.